Scheduling & appointments
One scheduling engine handles consultations, treatment visits, and walk-ins — with slot validation, overlap detection, and specialist-conflict protection so double-bookings never make it onto the calendar.
Dental care, connected end to end
Our whole practice, running on one platform.
Charting, scheduling, insurance, claims, billing, and imaging — connected end to end, so your care and your paperwork stay in sync across every visit.
Built for the full front-to-back workflow
Front deskClinicalBilling & RCMMulti-locationSpecialists
The platform
Every part of the practice, in one connected system.
No more stitching together a scheduler, a charting tool, an insurance portal, and a billing spreadsheet. DentalKloud keeps clinical, front-desk, and billing work on the same source of truth.
Clinical charting
Tooth- and surface-level charting with treatment planning and procedure-level tracking, backed by a field-level audit trail on every medical and dental history change.
Insurance engine
PMS-grade benefits: real-time used/remaining, frequency limits, waiting-period and age gates, LEAT downgrades, and insurance-aware fee estimates with UCR fallback.
Claims & clearinghouse (EDI)
The full claims lifecycle — eligibility (270/271), 837D submission, status, and 835 ERA reconciliation — running through a vendor-neutral clearinghouse integration, so posting payments back to invoices is automatic.
Billing & invoicing
Patient invoices and statements tied to appointments, with payments, transactions, and a practice-level billing dashboard.
Cases & coordination
Group appointments, claims, treatment plans, and consents into one patient journey — with threaded case messaging, mentions, and attachments.
DICOM imaging
A built-in imaging viewer with configurable mount layouts, instantiated per patient and case — no separate imaging silo.
Team & roles
Owners, managers, assistants, general dentists, and specialists — each with granular, role-based permissions across every location in the practice.
Consents & documents
Treatment-plan consents signed via secure, PIN-verified tokenized links, plus document management with auto-generation, categorization, and retention rules.
Real-time everywhere
Live updates over WebSockets keep the schedule, claims, and case threads in sync across users, tabs, and locations — no manual refresh.
How it works
From first consult to paid claim — one continuous flow.
Each step hands clean data to the next, so nobody re-keys a patient, a procedure, or a payer.
STEP 01
Book & verify
Schedule the visit and run a real-time eligibility check — benefits and estimated patient cost surface before the chair is filled.
STEP 02
Chart & plan
Chart tooth-by-tooth, build the treatment plan, and capture a PIN-verified consent when the patient is ready.
STEP 03
Submit claims
Procedures flow straight into an 837D claim through the clearinghouse — validated, tracked, and status-polled automatically.
STEP 04
Reconcile & bill
ERA (835) payments post back to invoices; the patient statement reflects exactly what insurance covered.
Security
Sensitive data, handled like it matters.
DentalKloud is built for the realities of dental records — encryption, access controls, and audit trails are part of the architecture, not an add-on.
Encryption in transit & at restData protected on the wire and in storage, with scoped file access.
Least-privilege by designStaff access is limited to what their role and location actually require.
Field-level audit loggingMedical & dental history changes are tracked field-by-field, with who and when.
Role-based access controlGranular permissions per role keep staff to exactly what they need.
Location-aware accessAccess is scoped by location, so staff see only what their role and site allow.
Secure patient featuresConsent and treatment-plan links are delivered securely and PIN-verified.
Why it matters
Care that runs on one connected system.
Because everything from the chart to the claim lives in one place, care moves faster and cleaner — clearer estimates, less paperwork, and fewer things that fall through the cracks.
What that adds up to.
- Benefits checked before treatment, so estimates are clear
- Insurance claims filed and reconciled electronically
- Imaging and records together in one connected chart
- Consent forms and treatment plans signed securely online
- Care coordinated across every location we operate
One source of truth
Clinical, front desk, and billing — connected end to end.
Questions
Good to know.
What is DentalKloud?
DentalKloud is the practice management software our practice uses to run day-to-day care — scheduling, charting, insurance and claims, billing, imaging, and secure patient features like consent forms — all in one connected system, across every location we operate.
How does insurance and billing work?
We verify eligibility and benefits before treatment, so estimates reflect what the patient is likely to owe. Claims are submitted and reconciled electronically, and insurance payments post back to the invoice automatically — which means fewer surprises and clearer statements.
How do consent forms and treatment plans work?
When needed, the practice sends a secure, personal link to review a treatment plan or sign a consent form. The link is PIN-verified and intended only for that patient, so it can be completed safely from their own device.
How is information kept secure?
Data is encrypted in transit and at rest, access is limited to authorized staff by role and location, and changes to records are captured in an audit trail. See our Privacy Policy for how we handle information.
Sundental Speciality LLC
One platform behind every part of our care.
DentalKloud brings clinical, front-desk, and billing work together into a single connected system — so our team spends less time wrangling tools, and more time on patients.